Nowadays, when we live in conditions of high-tech progress and an abundance of digital solutions, manual processing of a large volume of documents is something completely unnecessary. Opportunities such as ocr forms processing are a good way to facilitate the work process, make it error-proof, save valuable time, and also optimize the company’s finances.

With the help of this type of technology, employees in the accounting department will work much more efficiently, will not waste unnecessary time and will be able to focus on more critical issues as well. It is mandatory for every small or big company to invest in such software, which is easy to work with, which can be integrated without any problems to other software, and also learns itself thanks to user feedback. Isn’t that just great!

Fixed form recognition and processing – can it be automatic?

It’s now clear that Smart Soft’ fixed form automation software is a great way to streamline the workflow that often turns out to be very time-consuming and complicated. If you are looking for such a solution, then this technology is the solution to problems occurred during the retrieving and entering information, the classification of documents, and then their archiving. See more here:

• automating document processing, no matter what type of information it is, is a practice that more and more companies will rely on in the future. With its help, high accuracy is achieved when working with data, and this is to the benefit of the company and its customers and partners;
• OCR forms processing is an innovation in the world of technology. Optical character recognition is a great tool for modern businesses that must survive in the aggressive world of competition – the more technology is used; the better professional results are achieved in terms of information management. Dealing with differently structured forms is also among the challenges an accounting department may face these days;
• fortunately, there are solutions like OCR forms processing with which no task is too difficult to solve. They are designed to make it easier for users to extract key data that can then be managed in a proper way. Questionnaires, survey cards, medical claims – all these types of documents can be managed easily and information can be extracted from them in a correct and fast way. Smart Soft offers to users high-tech software that is designed to recognize the characters in each form, which is then easy to process.

So far it has become clear that the management of a large volume of documents is unthinkable without the integration of flexible technology to help during the management of the information flow. If you want exactly such a solution for your business, choose Smart Soft’s software and the technology for automatic processing of forms with the help of OCR.

What are the main advantages of this innovative software solution?

OCR forms processing by Smart Soft has a number of advantages. The biggest one is the possibility of complete streamlining of the work process which sometimes turns out to be very complex and exhausting for employees in the accounting department. Other advantages of the technology are:

• application on pdf and scanned documents – whether it’s image or vector type documents, Smart Soft Invoices offers a nifty option for automatic processing of both types. Thanks to OCR technology, the scanned form can be converted into an editable file, which can then be processed fully automatically;
• easy configuration – to go through the process of automatic processing of forms, it is necessary to simply upload the document to the system, and then start the interaction with the Smart Soft’s software. In addition, the technology is also designed to learn, allowing it to recognize the type of forms it will work with over time;
• advanced features for complete solutions – apart from form recognition, Smart Soft’ for OCR forms processing offers users many other functions, so that each stage is maximally rationalized and tied to good results. Document acceptance, validation, data integration and user protection, the technology is defined as flexible and scalable, easily adaptable and easy to operate.

If in the past the only way to process documents was only manual, today this is a morally outdated practice, because technologies such as OCR forms processing are available. Proof of their advantages is their increasing demand and wide application – not only large, but also small companies need their integration into corporate structures so that the work flow is rationalized.

What are the most common problems that can occur during processing?

It would be naive to think that technology, even the most high-tech, works flawlessly. Even OCR forms processing by Smart Soft is a tool that can be challenging to work with in some cases. For example, situations such as low-quality scanning, specific marking, poor quality of the resulting image and distortions in the layout are a prerequisite for difficulties in the implementation of the process.