When it comes to working with documents, there are many aspects to consider – information extraction, scanning, archiving, export and other important steps. Every step must be considered carefully so as not to make mistakes that could negatively affect the company’s reputation and the financial stability of the company.

The best solution is to integrate invoice scanning software such as this one by Smart Soft in order to streamline the process of scanning documents, but also to optimize the remaining working stages of the chain. With the help of this digital instrument, good results are achieved and a different general picture is observed in the business plan – this is what has caused all the companies to bet on the software.

What can we expect from automatic invoice scanning software?

Paper invoices are no longer required to be processed automatically, because there is software for automatic scanning of invoices, which can then be created and organized in a good way so that they can be found without problems. Such solutions are essential not only for large companies but also for small companies that are also looking for ways to optimize accounting work.

The possibilities of the application are not few. Completing tasks such as scanning, importing documents in electronic version, extracting fields with key meaning, reducing work time, classifying and reducing errors is typical of invoice scanning software presented by SmartSoft.

Besides saving physical space and time, many other results are achieved with the help of this technology – document archiving in a visual way for every single employee in the department is also among the good results of using the digital tool. Its implementation in company structures is becoming a mandatory practice for many enterprises seeking excellent results at the business level.

What are the stages during the process?

The process of automatic invoice scanning with software involves several steps. All of these are of key importance for the work involved in the processing of documents, the information of which must be correctly extracted and organized according to any type. Here are the basic steps:

• invoice scanning – the technology has been developed to successfully process documents in any format such as pdf, invoices received by fax, paper documents and by email. Scanning can be done directly through the software, as well as bet on importing, as both ways will lead to the desired results;
• intelligent data capture – here, only two fields are important for the correct processing of the invoice: the supplier’s name and the document number. This operation is performed thanks to a preset pattern that is recognized by the software. Defined in this case without any problems – the texts are detected by the technology after which they are identified, as for every subsequent invoice, the information is automatically extracted, as long as it is from the same supplier;
• save the documents in pdf version and export – after invoice processing is complete it’s time to export them. With this step also ends the cycle of scanning invoices in an automatic way and with the help of SmartSoft’s software designed for modern business. Documents are saved in such a way that they can be easily and quickly found afterwards – for this purpose, a special folder is created.

Invoice scanning software is a technology of first necessity to help the work process to be optimized when it comes to processing documents in the accounting department. The automation of the process related to the scanning of invoices and then their intelligent organization by type is a breakthrough into digital world in which we find all the most intelligent solutions for modern business.

What are the top advantages of the technology and for which businesses is it suitable?

When it comes to invoice scanning software and its benefits one could really say a lot. Starting from the fact that the time for working with documents is shortened many times, we can also add the flexible and convenient interface of the technology. SmartSoft Invoice Scanning is designed so that its users don’t have to go through special training to get started with it. Human intervention in this case is minimal, and it only takes place when some settings need to be made or a check is carried out.

The ability to make a direct connection to the scanner, as well as the automatic recognition of key fields, are among the top advantages of the software. Once digital files are already available in the database, then the automatic scanning will be easier, because the technology will be used to save the stored information.

And another thing – the import of invoices is automatically performed by the scanner, and the archiving and prior sorting is among the streamlined processes during document processing. Such developments save employees time and help them be more efficient during the work process. Moreover, they are also the reason for achieving better business results and even for optimizing company costs.